Wedding Planning Tips for a Budget Event – How to Avoid Extra Costs

It’s easy to get caught up in the excitement of planning a wedding and end up spending a lot more money than you ever anticipated you would. It doesn’t have to be that way. With careful planning and examination of all the different expenses that go into the event, there’s no reason that you can’t balance all the disparate elements of the occasion. Whether it’s buying the rings, giving your guests a sumptuous lunch, employing wedding video editors, hiring a band, and more, you can put together a great wedding that doesn’t put you deeply into debt with little extra care.

Establish your budget

Let’s start with the basics. If you want to stay on budget, you’ve got to have a budget to start with. But it’s not enough to just pull a number out of the air. Take stock of your present financial situation and evaluate what your funding sources are. For example, will you be paying for the wedding yourself, or will the family be assisting? Scout them out and see how much financial assistance they may be willing to provide. Then consider some of the factors that will help you determine a rough estimate of the cost.

  • Guest list size – Simply put, more cost equals more expense. Decide at the start how big you want your wedding to be.
  • Venue – Popular wedding venues can be expensive. Evaluate the different options available in your area.
  • Date and time – Peak times of year can fetch premium prices. Examine whether there are cost savings at different times of year for venues you’re interested in.
  • Style – It goes without saying that a formal wedding with a full bar and sit-down meal will cost a lot more than a less formal event.

Staying on budget

Now that you’ve established a preliminary budget, pay attention to costs to keep everything from spiraling out of control. Here are some great suggestions to help you.

  • Use an accounting system – If you’re not an accounting wizard, and don’t want to put together your own spreadsheets, search online – you’ll find any number of wedding planning websites that have handy online tools that you can plug your numbers into.
  • Look out for hidden costs – Be sure to check out the fine print when lining up services for your wedding. For example, will your wedding video editors charge to post your video online for you, or charge you a high cost for extra DVD copies of the wedding? Does your caterer’s estimation include taxes or local fees? Dig deep, so you don’t find yourself going over budget because of costs you didn’t anticipate.
  • Anticipate overages – No matter how well you plan, the unanticipated can always occur. Whether it’s events running over time, unexpected guests, or any matter of unanticipated occurrences, it can happen. Always add in a percentage of your budget to cover for these situations. A good rule of thumb is to add 5-10% to your budget just in case.

Some handy tips for saving on your wedding budget – the big ticket items

Sooner or later you’ll need to make the hard decisions on how to shoehorn your wedding into your budget. But before you grab your red pen, it helps to know some of the most common ways to cut down on expenses.

  • Guest list – We mentioned it before, but it bears repeating. The single easiest way to lower the expense of your wedding is to limit the number of guests. A smaller wedding means you can use a smaller venue, and all the dynamics of food, drink, and entertainment can be changed to match. And don’t forget, this counts for the wedding party as well.
  • Printing costs – It’s easy to get caught up in selecting fancy, multi-colored invitations when visiting the stationary shop. But the extra details can quickly add up to extra costs. Keep it simple and classy, and remember that you’ll save money on postage with smaller invitations, as well.
  • Photography and videography – Having a high-quality record of your special day is important. Resist the temptation to have your wedding video editors talk you into an elaborate multi-camera extravaganza that’ll blow up your budget. Even better, see if there is a  college or university nearby with a film school. You might be able to enlist a student videographer to do the photography and videography. You’ll avoid the high cost of professional wedding video editors, and you’ll probably get an excellent product from it.
  • Substitute less expensive floral arrangements – Wedding florists will often try to sell you their most elaborate and rare floral arrangements. Look for an in-season locally grown alternative to some of the pricier options, and you can save a significant amount in your budget.
  • Skip the band, hire a DJ – There’s nothing quite like having an excellent band at your wedding, but it can be a major expense. And besides, a good DJ will have all the tunes you’re looking for ready to roll at a moment’s notice.
  • Simplify the menu you serve – While an elaborate sit-down meal might be nice, don’t think that it’s something you need to do. Your guests may be just as happy with well-prepared heavy appetizers, wine, and local craft beers, as they would be with a steak dinner and a full bar.
  • Save on transportation – Sure, having a stretch Hummer transport you and your guests around can make a splash, but you’ll get there just the same with a few nicer sedans.

It’s your day, after all

Read too many bridal magazines and you’ll go away convinced that you need to spend a ton on wedding. But don’t fall into the trap of spending a pile of money because you think everyone expects you to. Set your budget and create the wedding you want. Who knows, you can save the extra money for a house payment or a great honeymoon!

Author bio: Helen Clark has over 5 years of experience in writing and creating films. She works with a host of sites related to videography and has the expertise to work both on an editorial and advisory level. She intends to educate and keep audience abreast of the latest trends in the world of videography and filmmaking.  Presently, she is associated with Video Caddy – a video editing service company that is engaged in video editing and animation. You can check them out on Facebook and Twitter.

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Happy Planning!

– The Gala Pal Team

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